SDP

Accountancy software customized to the notary

SDP ActaLibra account-IT runs on one single work station or in the entire network. When running on a single work station, the work is being centralized, but in a network the work is divided among all employees. Your employees create client and dossier records and calculate the costs for the dossiers that have been assigned to them. SDP ActaLibra account-IT provides default calculation models to draw up act calculation sheets for all kinds of acts in no time.

The documentary duty will be added and transferred to a separate account. You decide the extent of detail of the act costs (with fixed act costs or in greater detail). After having checked and transferred the act cost sheets, the client is booked automatically. This way you submit in less than no time settlements to your clients. At any time your employees can consult histories of clients and sections. You determine who has access to which accountancy data.

Extensive automation

SDP ActaLibra account-IT provides a standard calculation and booking of fees that are still to be paid and to be received. Fraternal settlements and debit notes are easily printed. Should the amount deviate from the originally booked fee, SDP ActaLibra account-IT will execute the required bookings. The software translates the paid fees  into fiscal records (281.50 and 352.50). You easily maintain the overview of your current accounts with the different external administrations. You determine of which administrations you wish to follow-up the detail: the registry office, the different mortgage registry offices, the land registry, ... When booking the received documents, SDP ActaLibra account-IT compares the estimation of the act cost sheet with the actual cost of your documents. If both amounts differ, SDP ActaLibra account-IT does the required bookings. In addition, SDP ActaLibra account-IT offers the opportunity to process the received documents in dispatching books in order to keep track of all documents that were sent and received.

Efficient, flexible and ready to start

Inputting and processing purchase invoices will become a piece of cake (also standard bookings for invoices of the payment administration for instance). When booking bank statements, you indicate which invoices have already been paid. With SDP ActaLibra account-IT you can check the box of in- and outgoing bank cheques in the financial statement, payments are processed via Isabel® and transfers from and to the subaccounts can easily be followed-up, including an overview of the current transfers. The software provides a print-out with an overview of the amounts to be transferred to the subaccount.

SDP ActaLibra account-IT is the ideal software application for your notarial accountancy. It has been developed together with and for Belgian notaries and can fall back on many years of experience in the automation of notary's offices. It is a stand-alone package but it also is perfectly compatible with SDP ActaLibra manage-IT, the package for file management with automated document creation.

SDP ActaLibra account-IT Three-monthly and annual closures — Each trimester is closed with the creation of the quarterly report (appendix 2) and the blocking of the periods concerned. With SDP ActaLibra account-IT the financial year can be quickly closed without any intervention of SDP whatsoever. You can immediately proceed to printing lists and reports.

Overviews and reports

Numerous histories and balances give you a clear view of all your data, on paper as well as on screen. All data can be exported to Microsoft® Excel with one press on the button. The management lists offer a detailed overview of: solvency evolution, results per month, comparison of results of two financial years, etc.